1. Who We Are
This Privacy Policy explains how personal data is collected and used by Lancashire Automobile Club (1902) Limited (“the Club”).
Company number: 12277995
Registered office:
24 Aylesby Close,
Knutsford,
Cheshire,
WA16 8AE
United Kingdom
The Club is a not-for-profit sporting organisation operating motor sport and motoring-related activities for its members.
2. What Personal Data We Collect
We may collect and process the following information:
- Name
- Contact details (email address, postal address, telephone number)
- Membership details
- Event entries and attendance records
- Vehicle information where relevant to Club activities
- Communications sent to us (emails, forms, correspondence)
- Website usage data (see Cookie Policy)
We only collect data that is necessary for the operation and administration of the Club.
3. How We Use Your Data
Personal data is used for legitimate Club purposes, including:
- Managing membership and subscriptions
- Communicating with members and event participants
- Organising and administering events and activities
- Complying with Motorsport UK requirements where applicable
- Maintaining accurate Club records
- Improving the Club’s website and communications
We do not sell personal data or use it for commercial marketing purposes.
4. Lawful Basis for Processing
We process personal data under one or more of the following lawful bases:
- Consent (where you have explicitly agreed)
- Performance of a contract (e.g. membership or event entry)
- Legal obligation
- Legitimate interests of the Club as a sporting organisation
5. Data Sharing
We only share personal data where necessary, such as:
- With Motorsport UK or event officials when required
- With service providers supporting Club administration (e.g. website hosting)
- Where required by law or regulatory obligation
All third parties are expected to handle data securely and lawfully.
6. Data Retention
Personal data is retained only for as long as necessary to fulfil its purpose, including legal, accounting, or regulatory requirements. When no longer required, data is securely deleted or anonymised.
7. Your Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request erasure of data (where applicable)
- Restrict or object to processing
- Withdraw consent at any time
Requests should be made in writing to the Club.
8. Data Security
The Club takes reasonable steps to protect personal data from loss, misuse, unauthorised access, or disclosure.
9. Changes to This Policy
This Privacy Policy may be updated from time to time. The latest version will always be published on the Club’s website.
10. Governing Law
This policy is governed by the laws of England and Wales.